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Accounting Manager and Contracts Administrator



EMS is currently seeking a full-time professional to support and manage our accounting and contract administration functions. We are looking for a detail-oriented, self-motivated, analytical individual. This position is based out of EMS's corporate office in downtown Silver Spring, MD. EMS follows a hybrid work model with flexible working hours.

The ideal candidate will have experience with Deltek Costpoint, EMS accounting/contracts management system. This position will be responsible for administering and monitoring performance and compliance with EMS's prime contracts and subcontracts. Demonstrated experience managing federal government services contracts with both prime and subcontract relationships is a must. Experience with GSA Schedule contracts is a plus.


Primary Duties and Responsibilities:

Accounting Manager

  • Collects and reviews all cost/billing data for appropriate documentation and approval prior to preparing customer invoices.

  • Reviews and pays all vendor, subcontractor, and consultant invoices.

  • Prepares monthly invoices in accordance with company policy, government regulations, and contract requirements.

  • Performs monthly closings and reconciliations.

  • Prepares periodic analysis of accounts.

  • Conducts contract cost reconciliations.

  • Prepares payroll semi-monthly.

  • Files payroll taxes for each pay period and quarter.

  • Primary liaison to EMS's CPA for corporate annual tax returns.

Contracts Administrator

  • Administers prime contract and subcontracts, primarily federal government IDIQ, CPFF and Firm Fixed Price contracts.

  • Ensures compliance with prime contract and subcontract terms and conditions and resolves any contract issues.

  • Establishes and configures contracts and subcontracts in billing system.

  • Monitors and updates contract modifications.

  • Oversees the subcontractor/consultant management process that includes coordinating with project managers to prepare and issue requests for proposals; reviewing subcontractor proposals; preparing/negotiating subcontracts, task orders, and purchase orders and modifications issued under these contract vehicles; monitoring subcontractor financial performance; and closing out subcontracts.

  • Assists with developing and reviewing cost proposals in response to federal government solicitations, both for new procurements and for task orders issued under existing contracts.

  • Prepares annual Indirect Rate Proposal for submission to DCAA and EPA.

  • Coordinates with President to negotiate and issue Non-Disclosure and Teaming Agreements with other contracting firms and consultants.

  • Supports EMS's President in responding to audit requests.

Other Duties

  • Supports EMS's President in administering company benefit plans and implementing company purchases.

  • Primary liaison with office building manager for office lease issues.


  • Bachelors or Masters degree.

  • Minimum of five years experience in a finance or accounting position.

  • Minimum of five years experience administering federal government contracts.

  • Working knowledge of FAR provisions and DCAA compliance requirements.

EMS provides an excellent benefits package, including health insurance and retirement contributions.

EMS is an equal opportunity employer and all qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

How to Apply

To be considered, please submit a cover letter, resume, and salary requirements to No phone calls, please.

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